Heritage Ministry is committed to protecting the personal data of all volunteers. This statement explains how we handle your information.
1. What Information We Collect
- Name and contact details
- Emergency contact information
- Availability and volunteering preferences
- DBS check information (if applicable)
- Training records
- Any relevant health or support needs
2. How We Use Volunteer Data
- Manage volunteer schedules and activities
- Maintain safety and safeguarding standards
- Communicate updates, shifts, or emergencies
- Meet legal and regulatory obligations
- Ensure volunteers are supported in their roles
3. Legal Basis for Processing
- Legitimate interests – managing volunteer operations
- Legal obligations – safeguarding and compliance
- Consent – where required (e.g., health considerations)
4. Data Sharing
- Staff responsible for volunteer coordination
- Safeguarding authorities when required
- DBS or other legal bodies
- Approved third-party service providers
We never sell or trade volunteer data.
5. Data Security
- Secure digital systems
- Limited access controls
- Regular reviews and updates
6. Data Retention
We retain volunteer data only as long as necessary for charity and legal requirements. When no longer needed, data is securely deleted.
7. Your Rights
- Access their personal data
- Request corrections
- Request deletion (where lawful)
- Withdraw consent (where applicable)
To exercise your rights, contact: 📧 contactus@heritageministry.co.uk
8. Contact Information
For data protection enquiries: 📧 contactus@heritageministry.co.uk
