Heritage Ministry is committed to strong, transparent, and responsible governance in line with Charity Commission standards.
1. Purpose of This Policy
This policy outlines how Heritage Ministry is managed, how decisions are made, and how trustees uphold their responsibilities.
2. Governance Structure
a. Trustees
- Strategic direction
- Compliance with charity law
- Financial integrity and accountability
- Safeguarding and risk management
- Ensuring the charity operates for public benefit
b. Management & Volunteers
Management and volunteers support day-to-day operations while reporting to trustees.
3. Trustee Responsibilities
- Act in the charity’s best interest
- Avoid conflicts of interest
- Use charity funds responsibly
- Maintain accurate records
- Ensure safe, ethical, and legal operations
- Promote inclusion, equality, and fairness
4. Meetings
- Trustees will meet at least 4 times per year
- Minutes will be recorded for all meetings
- Decisions must be transparent and documented
5. Financial Governance
- Keep accurate, auditable financial records
- Use funds only for charitable purposes
- Comply with HMRC and Charity Commission requirements
- Produce annual reports and accounts
6. Risk Management
We will assess risks related to safeguarding, finance, operations, data protection, and reputational matters. Mitigation actions will be implemented as needed.
7. Conflicts of Interest
All trustees and staff must declare any conflicts of interest. Where a conflict exists, the individual must not participate in related decisions.
8. Accountability
- Beneficiaries
- Donors
- Volunteers
- Trustees
- Regulators
- The public
9. Review
This Governance Policy will be reviewed annually.
